Turn an Outlook email into a task
Some emails contain a sentence you need to act on. On the Mac, Omnido takes that sentence as the source when you select it in Outlook and start a capture. The email itself stays in Outlook.
Transcript (German)
Outlook-Mail als Aufgabe: so geht es mit Omnido am Mac.
1. Markiere den Text in Outlook. Starte die Erfassung mit Control + Umschalt + Leertaste.
2. Die Erfassung landet im Eingang. Die KI schlägt Titel, Datum und Kategorie vor.
Lies die Vorschläge und ändere, was nicht stimmt.
„Übernehmen“ macht daraus eine Aufgabe. Die Quelle bleibt dabei an der Aufgabe.
3. „Zur Quelle“ öffnet später die gefundene Mail in Outlook.
Die ganze Anleitung: saschahenning.de/apps/omnido/outlook-mail-als-aufgabe
First: connect your Microsoft account
If you want to jump back to the email later, connect the matching Microsoft account to Omnido under Settings → Microsoft 365 before you capture. Omnido looks for the message right after the capture. An account you connect afterwards does not start a search for that capture. The email search needs active Microsoft 365 access at every capture: a subscription, the free trial or granted access.
1. Select the sentence and capture it
In Outlook, select the sentence that becomes the task. Then start the capture with the keyboard shortcut (Mac default: Control+Shift+Space) or from the Mac app’s menu bar item. Omnido takes the selected text and the available context, including the window title, as the source. If Omnido reads the selection directly, it creates the capture right away. If it had to copy the text, the window first shows it as “Copied text – not saved yet”; then choose “Next” or “Create now”. “Create now” turns the capture into a task without review, and Omnido does not look for the email.
2. Review it and accept it as a task
The capture lands in the inbox. Read the title and description, change what is wrong and choose “Accept”. The source stays with the task.
3. The way back to the email
Omnido looks for the message behind the source when an account is connected at capture time and the text gives it enough to search on: at least three words on one line, or a recognizable subject in the window title.
- If one email matches better than all others, “Go to source” opens that message.
- If several equally good matches belong to the same conversation, “Go to source” opens the most recent of those emails.
- If equally good matches belong to different conversations, no link to a specific email appears.
Omnido does not find every email; then the source stays on the task without a link, and you search Outlook for the saved sentence. Without a connected account, Omnido does not look for the email. The selected sentence and the context remain attached to the task as its source.
Before you start
Privacy lists which data goes to AI providers. The Mac app and its cost are on the pricing page. The use cases page shows more examples.
Try the steps on an email that is not sensitive. From the Omnido page you can download the Mac app. Selection capture and the shortcut exist only there; in the browser you edit the task later.