Microsoft To Do alternatives for Mac
Microsoft To Do is free and also runs as an app on the Mac (Microsoft Support (opens in a new tab) ). Flagged Outlook emails show up there as tasks (Microsoft Support (opens in a new tab) ). People who switch anyway usually want one of three things: an app that feels better on the Mac, more planning, or help from AI.
To be upfront: Omnido is my app. That is why each app below says what it fits better. We checked every detail on the vendors’ own pages on 12 November 2026; prices in US dollars are shown as the vendor shows them.
Before you switch: take your tasks with you
| App | Import from Microsoft To Do | Outlook | Price |
|---|---|---|---|
| Things 3 | only through Apple Reminders with an Exchange account | emails via “Mail to Things” | one-time: Mac €59.99, iPhone €9.99 (German App Store) |
| Todoist | not described in its help | add-in, links back to the email in Outlook on the web | free with 5 projects; Pro $7/month |
| TickTick | yes, under “Import & Integration” | Outlook calendar | free; Premium $49.99/year |
| Akiflow | yes, syncing title and status both ways | Outlook email and Teams | $34/month or $228/year |
| Apple Reminders | through an Exchange account | Exchange account | free |
| Omnido | no | back to the email or Teams message, Outlook calendar | usable without a subscription; see Pricing |
Sources: Things and Microsoft To Do (opens in a new tab) , Todoist and Outlook (opens in a new tab) , TickTick import (opens in a new tab) , Akiflow and Microsoft To Do (opens in a new tab) .
Things 3: the Mac app you pay for once
Things exists only for Mac, iPhone, iPad, Apple Watch and Vision Pro, with no web and no Windows version. You pay once per device, no subscription (Things (opens in a new tab) ). The site names no AI feature. Cultured Code describes the move from To Do through Apple Reminders with an Exchange account; there is no one-step transfer of all lists.
Fits if you use only Apple devices and want no subscription.
Todoist: when you also need Windows or Android
Todoist runs on the web, Windows, Mac, iOS and Android. The Outlook add-in turns emails into tasks and links back to the email in Outlook on the web. Some AI help is free, some starts with Pro (Todoist pricing (opens in a new tab) ).
Fits if you share tasks in a team or switch between Mac and Windows.
TickTick: direct import, many features
TickTick imports Microsoft To Do directly in its settings under “Import & Integration”. It adds a calendar, habits and a Pomodoro timer.
Fits if you want to bring everything along and pay little.
Akiflow: keep To Do and plan on top of it
Akiflow syncs lists from Microsoft To Do, title and status both ways, and plans the tasks as time blocks in your calendar. There is no free plan (Akiflow pricing (opens in a new tab) ).
Fits if your team stays on To Do and you only want to plan your day better.
Apple Reminders: free and already installed
Reminders can include an Exchange account. With Apple Intelligence it suggests a reminder from shared text, according to Apple on iPhone 15 Pro and later and iPads with M1 and later (Apple Support (opens in a new tab) ).
Fits if To Do is more than you need and you do not want to install anything.
Omnido: tasks from Outlook and Teams, with a way back
Omnido is for people whose tasks sit in Outlook emails and Teams messages. On the Mac you select the text and press a keyboard shortcut; the AI suggests the details, you accept. With a subscription, the free trial or granted access and a connected Microsoft account, “Go to source” later opens that exact email or message, and Omnido syncs your Outlook appointments. How it works: Outlook email to task and Teams message to task .
To be honest: Omnido does not import lists from Microsoft To Do, has no Windows or Android app, and the Mac app needs a Mac with Apple silicon. It is not for handing out tasks in a team.
Which alternative fits?
- A polished Mac app, no subscription: Things 3.
- A mix of Mac, Windows and Android: Todoist or TickTick.
- Keep To Do, plan better: Akiflow.
- Free and already there: Apple Reminders.
- Tasks from Outlook and Teams, with a way back to the message: Omnido.
More on AI in to-do apps: The best AI to-do apps in 2026 . The full table is on Compare .