The best AI to-do apps in 2026, compared
In 2026 nearly every to-do app says “AI”. It means very different things: one app turns speech into tasks, another plans your calendar, a third prepares a task from an email. This comparison sorts the apps by what the AI does.
To be upfront: Omnido is my app. That is why each app below says what it fits better, even where that counts against Omnido. We checked every detail on the vendors’ own pages on 12 November 2026. Prices in US dollars are shown as the vendor shows them; they may differ in your country.
At a glance
| App | What the AI does | Price | Devices |
|---|---|---|---|
| Todoist | tasks from speech (“Ramble”), filters, breaking tasks down | free with 5 projects; Pro $7/month or $60/year | Web, Windows, Mac, iOS, Android |
| TickTick | assistant, voice capture, recording summaries | free; Premium $49.99/year | Web, Windows, Mac, iOS, Android |
| Motion | schedules tasks into your calendar automatically | Pro AI $19 per seat per month | Web, Windows, Mac, iOS, Android |
| Akiflow | assistant “Aki”, day planning with time blocks | no free plan; $34/month or $228/year | Windows, Mac, iOS, Android |
| Apple Reminders | suggests a reminder from shared text or a web page | free | Mac, iPhone, iPad |
| Omnido | prepares title and description when you capture, with a subscription also date and category | usable without a subscription; see Pricing | Mac with Apple silicon, browser, iPhone, iPad |
Todoist: AI for fast capture
With “Ramble” you just talk, and Todoist turns it into separate tasks with deadlines. Ramble is limited on the free plan and unlimited from Pro; “Filter Assist” is on every plan, “Task Assist” and “Email Assist” from Pro (Todoist pricing (opens in a new tab) ). An Outlook add-in links back to the email in Outlook on the web (Todoist help (opens in a new tab) ).
Fits better than Omnido if you hand out tasks in a team or need Android and Windows.
TickTick: a lot for little money
TickTick combines list, calendar, habits and a Pomodoro timer. The Premium page lists an AI assistant, voice capture and recording summaries; it does not say clearly which of them also work for free (TickTick Premium (opens in a new tab) ).
Fits better than Omnido if you want to track habits or plan time blocks.
Motion: AI that plans your day
Motion puts tasks into free slots in your calendar and replans when something comes up. Both plans include AI chat, AI projects and the AI calendar (Motion pricing (opens in a new tab) ). Motion syncs the Microsoft calendar; its help describes no add-in for Outlook emails (Motion and Microsoft (opens in a new tab) ).
Fits better than Omnido if your problem is a full calendar, not collecting tasks.
Akiflow: everything into one day plan
Akiflow pulls tasks from many sources into one inbox and plans them as time blocks. The assistant “Aki” is part of the Pro plan; there is no free plan, and the 7-day trial needs a payment method (Akiflow pricing (opens in a new tab) ).
Fits better than Omnido if you plan your day every morning and are willing to pay for it.
Apple Reminders: free and already there
When you share text or a web page from Safari, Mail or another app, Reminders with Apple Intelligence suggests a reminder from it; you pick the list yourself. According to Apple this works on iPhone 15 Pro and later and on iPads with M1 and later (Apple Support (opens in a new tab) ).
Fits better than Omnido if you use only Apple devices and do not want to pay.
Omnido: a task from an email or Teams message
On the Mac you select text in Outlook, Teams or a web page and press a keyboard shortcut. The AI suggests title and description, with a subscription also date, category and priority; you check and accept. The source stays with the task: with a subscription, the free trial or granted access and a connected Microsoft account, “Go to source” opens the Outlook email or Teams message again. What works without a subscription is on Pricing .
Omnido does not fit if you need Android or a Windows app, hand out tasks in a team, or want tasks scheduled into your calendar automatically. There is no import from other apps.
Which app fits?
- You prefer to speak your tasks: Todoist or TickTick.
- Your calendar is the problem: Motion or Akiflow.
- You want to pay nothing and use only Apple devices: Apple Reminders.
- Your tasks come from Outlook emails and Teams messages, and you want to get back to the source: Omnido.
The line-by-line comparison with Things 3 and Microsoft To Do is on the Compare page. If you want to move away from Microsoft To Do, see Microsoft To Do alternatives for Mac .